U.S. Department of Agriculture (USDA/APHIS)

There's always been a tension built into scanning: skilled knowledge workers know how best to capture both images and information, but it's the subject matter experts who know what's actually worth capturing. The scientists at the Department of Agriculture's Animal and Plant Health Inspection Service (APHIS) challenged Edge Digital Group to come up with a better solution, but they had a long list of requirements: they needed 100K pages selectively scanned, all of which had to be 508 compliant and meet retention schedule rules. The system had to be capable of expanding to accommodate upwards of a million documents down the line. And the scientists themselves wanted to do the capture but didn't want to invest months learning how to do it.

Edge Digital Group's solution was the first-ever federal installation of Kodak's Info Activate, running on SharePoint. Info Activate's menu-based programming allowed APHIS employees to scan, tag, and organize the precise portions of each document that were important to their work. The process was as simple as using a photocopier, so even a scientist could do it.

more stories…

© Edge Digital Group