Document Digitizing is the fastest, most efficient way to distribute paper-and-ink-based information. It allows for the preservation of important documents, and for images to be immediately accessible by multiple users simultaneously. The result is a highly efficient, low-cost medium for sharing accessible information.
"Scanning" is a term often used in industry to describe a process that falls short of Digitizing. Scanning usually results in an "image" product that is similar to having a second copy of the paper source. Digitizing goes beyond scanning and includes OCR (Optical Character Recognition) of the text, correcting the Read Order of tables, Reflowing columns, and adding meta-tags to logos and signatures. This creates an electronic product with uses far beyond that of the paper source.
Benefits of Digitizing:
- Real Estate: Save precious real estate space, by eliminating the need to store large amounts of paper documents
- Preservation: All paper documents have a limited shelf life and are susceptible to loss through natural or other disasters
- Improve Access: Enterprise Search- full text search of documents expedites locating needed information
- 508 Compliance: Best practice file conversion outsourcing services that enable State, Local and Federal Agencies to successfully unlock the information contained in their files for citizens with disabilities
- Records Management: Increases the maturity level of Enterprise Records Management and Content Management enabling a paperless workflow
- Mobile Platforms: Enables your knowledge workers- enables accessibility for mobile platforms
- Go Green: Supports enterprise "Green" initiatives
Our Capabilities:
- Scanning of all types of documents to various formats including XML & PDF
- Development of online forms
- Document repositories on the internet, intranet, SharePoint, DVD/CD
- Government mandated 508 compliancy
- Publication & media in foreign languages
- Easy -to-use retrieval processes
- Complex systems customized to the end-user
Contact us to get started!
